Privacy Policy
Last updated: 18 March 2026
1. Who we are
This Privacy Policy explains how ALBION Business Services ("ALBION", "we", "us", "our") collects and uses personal data when you use our website and submit application or registration forms for nominee director services.
Data controller contact: support@albionformation.com Address: ALBION Business Services, London, United Kingdom
2. Scope and legal framework
We process personal data in line with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and other applicable UK privacy laws.
This notice applies to personal data collected directly from you through our forms, website interactions, and communications with our team.
3. Personal data we collect
We may also receive limited personal data from trusted service providers that support onboarding, compliance, website operations, and communications.
- Identity details: first name, last name, date of birth.
- Contact details: email address and phone number.
- Application details: director history, service requirements, compliance-related responses, and preferred contact time.
- Consent records: GDPR consent, privacy consent, and marketing preferences.
- Technical data: device/browser data, IP address, and website interaction events (for example analytics or tag manager events).
4. Why we process your data and lawful basis
Where we rely on legitimate interests, we balance those interests against your rights and freedoms.
- To assess applications and deliver requested services (Article 6(1)(b) - performance of a contract or steps prior to contract).
- To carry out identity, risk, and compliance checks where required (Article 6(1)(c) - legal obligation, and/or Article 6(1)(f) - legitimate interests).
- To communicate with you about your enquiry, onboarding, and service updates (Article 6(1)(b) and Article 6(1)(f)).
- To maintain website security, prevent misuse, and improve performance (Article 6(1)(f) - legitimate interests).
- To send marketing communications where you opt in (Article 6(1)(a) - consent). You can opt out at any time.
5. How we collect personal data
- Directly from you via website forms and communications.
- From your use of our website (analytics and technical logs).
- From trusted partners and processors supporting service delivery and compliance.
6. Recipients of personal data
We may share your personal data with:
We require processors and partners to protect personal data and use it only for agreed purposes.
- Nominee service and business formation partners involved in delivering the requested service.
- Identity, KYC, AML, and compliance screening providers.
- Cloud hosting, form processing, CRM, email, and analytics providers.
- Professional advisers (legal, tax, audit) where needed.
- Regulators, law enforcement, courts, and public bodies where required by law.
7. International transfers
Some providers we use may process data outside the United Kingdom. Where this happens, we apply lawful transfer safeguards, such as adequacy regulations or UK-approved transfer clauses, and proportionate technical and contractual protections.
You can contact us to request more information about the safeguards used for international transfers.
8. Data retention
We keep personal data only for as long as necessary for the purposes in this notice, including legal, compliance, and record-keeping obligations.
We may retain limited data longer where needed to establish, exercise, or defend legal claims.
- Enquiry and marketing records: up to 24 months after last meaningful interaction.
- Application and onboarding records: up to 6 years after service completion or account closure.
- Records required by law (including compliance and anti-fraud): retained as legally required.
9. Your UK data protection rights
Under UK GDPR, you have the right to:
To exercise your rights, contact support@albionformation.com. We may need to verify your identity before actioning a request.
- Request access to your personal data.
- Request correction of inaccurate or incomplete data.
- Request erasure in certain circumstances.
- Request restriction of processing in certain circumstances.
- Object to processing based on legitimate interests.
- Request portability of data you provided to us.
- Withdraw consent at any time where processing is based on consent.
10. Complaints to the ICO
If you are not satisfied with how we handle your personal data, you can complain to the UK Information Commissioner's Office (ICO).
We are registered with the ICO under registration number ZC192347.
11. Cookies and tracking
We use cookies and similar technologies to run the website, measure performance, and improve user experience. Where required, we ask for your consent before setting non-essential cookies.
See our Cookie Policy for details on the cookies and tracking technologies we use.
12. Whether you must provide data
Some personal data is necessary for us to assess eligibility, respond to your enquiry, and deliver our services. If required information is not provided, we may not be able to process your application or offer the requested service.
13. Automated decisions and profiling
We do not make solely automated decisions that produce legal or similarly significant effects without human involvement. Where profiling or structured assessments are used to support compliance or service decisions, those decisions include human review.
14. Children
Our services are intended for adults. We do not knowingly collect personal data from individuals under 18.
15. Changes to this policy
We may update this Privacy Policy from time to time to reflect legal, technical, or business changes. The latest version will always be published on this page.
16. Contact
For privacy-related questions, contact support@albionformation.com.
Last updated: 18 March 2026